Office Manager - Bogota

Office Manager 

CrossBoundary Group 

About the Firm 

CrossBoundary Group is a mission-driven investment and advisory firm that unlocks the power of capital for sustainable growth and strong returns in underserved markets. CrossBoundary Advisory provides transaction and investment advisory services, having developed a specialized expertise in unleashing investment across all sectors in these markets. CrossBoundary Advisory has advised on over US$8bn worth of transactions across 75 countries globally, serving our clients from 25 offices spread across Africa, Asia, Europe, and the Americas. Our advisory clients include governments, development finance institutions, private equity firms, Fortune 100 companies, and research institutions.      

Our investment platforms, CrossBoundary Energy, CrossBoundary Access, Fund for Nature, and CrossBoundary Real Estate, directly finance projects to bring cheaper, cleaner, and more reliable electricity, provide capital for nature-based solutions, as well as education infrastructure, to developing countries. Anchoring the Group’s work in the renewable energy sector, CrossBoundary Energy is currently active in more than 14 countries and has a portfolio of over US$400 million of renewable energy projects for commercial and industrial clients across the continent. CrossBoundary Access uses blended finance and an innovative project financing structure to unlock capital for mini grids with a mission to bring electricity for the first time to more than 170,000 people.   Learn more at www.crossboundary.com. 

Job Description 

The Office Manager will provide administrative and operational support to the Bogotá office. The ideal candidate will have a proven track-record of excellence in office management, with strong planning skills and business management principles, as well as experience with financial tracking, planning, and expensing. We are looking for a candidate with previous experience working in a fast-paced office environment, performing office and events management, and providing support to a highly diverse team. 

Who We Are 

The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action. 

Who You Are 

• Excellent in written and verbal communication 

• Excellent in customer service and interpersonal skills 

• Proactive problem-solver and possesses a meticulous attention to detail 

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly  

• Proven ability to work in a fast-paced environment and stay calm under pressure 

• Solid working knowledge of office processes, computer software (Microsoft Office Suite), electronic communications tools (Slack), and knowledge on expense platforms (Concur) and related processes 

Primary Responsibilities 

• Oversee day-to-day operations across multiple offices in the LAC region, ensuring all facilities run smoothly. 

• Manage the procurement of office supplies including stationary, snacks, and refreshments, ensuring stock levels are maintained. 

• Provide administrative support for senior leadership and teams, including scheduling meetings, managing calendars, submitting work-related expenses for 4 senior leaders and organizing documents. 

• Maintain accurate records and files for office expenses, contracts, and travel. 

• Manage relationships with local vendors and service providers for office supplies, IT, cleaning, and facility maintenance. 

• Manage contracts, negotiate pricing, and oversee facility improvements as needed. 

• Oversee and manage the office operations budget for each location, ensuring cost efficiency. 

• Process office-related invoices and payments by working closely with the finance team to ensure proper budgeting and reporting. 

• Plan and manage company events and team-building activities for offices across the region. 

• Coordinate travel arrangements, including flights, accommodation, and logistics for regional staff. 

• Liaise with IT teams to ensure all offices have the necessary equipment and technology. 

• Troubleshoot basic IT issues and coordinate with local IT support for more complex needs. 

• Organize social events and team activities to promote employee engagement and team cohesion. 

• Actively participate in maintaining the office culture by implementing initiatives that reflect company values. 

• Create a welcoming and inclusive office environment. 

Think you have what it takes but are not sure you check every box? If you're passionate about what we're building, we want to hear from you!  

Location  

Candidates will join our team in Bogotá, Colombia. 

Equal Opportunity Employer  

CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].